Final meeting and Call for Nominees: OCASC AGM May 19, 2016

April 24th, 2016 by Tracy Neufeld

Our final meeting of the year will be held Thursday May 19 from 7-9pm. The meeting topic is the Secondary School Review, with special guest Superintendent Neil Yorke-Slader. The summary report of the Secondary School Review is now available and a consultation process is underway and sessions are available to attend. For those not able to attend a session, feel free to provide your feedback electronically.

Meeting Materials:


Draft Minutes_OCASC_April_2016


The OCASC AGM immediately follows the meeting. Join us to hear annual reports from the current executive and to elect a new slate of officers for 2016/17.

The Nominations Committee for the AGM is comprised of Paul Warner (Glen Cairn PS), Mark Tymowski (Huntley Centennial PS) and Dale Childs (Elizabeth Park PS). To contact the Committee with any questions or to forward a nomination for yourself or a peer, please email

Executive positions include:

Chair-administers the affairs of the assembly and ensure that all policies and actions approved by the general membership are implemented. The chair presides at meetings of the Assembly and prepares the agenda for such meetings with advice from other executive officers and committees. The Chair also represents the views of the Assembly to the Board, the Ministry of Education, the media and elsewhere as required.

Vice Chair (or Co-Chair) – The Vice-Chair (or Co-Chair) fulfills the duties of the Chair when that person is temporarily absent or otherwise unable to perform the duties of the office. The Vice-Chair also performs specific duties assigned by the Chair, or requested by the Executive Committee or the general membership.

Recording Secretary- The recording secretary is responsible for the general correspondence of the Assembly including preparing and distributing minutes of all general meetings and of the executive committee.

Membership Secretary- The membership secretary is responsible for maintaining a current list of member school councils including the names and contact information for school delegates. The Membership Secretary registers the attendance at general meetings, determines quorum and counts the votes.

Treasurer- The treasurer is responsible for the care and custody of the funds and other financial assets of the Assembly and for making payments for all approved expenses incurred by the Assembly. The treasurer maintains books of the accounts that shall be made available for inspection by members at any reasonable time on request. At each AGM, the treasurer presents an account of the finances of the Assembly and a budget for the following fiscal year including any recommendations for change to the annual dues of member councils. The treasurer also maintains a record of dues paid by member school councils.

Communication Officer:  The communication officer prepares communications on behalf of the assembly, to the media and elsewhere as directed by the Executive.  The communications officer may undertake additional tasks such as monitoring the media coverage of education generally at the suggestion of the executive or their own initiative.

The Liaison Officer Positions: Liaison Officer positions typically act as Members at Large,  which  allows an individual to attend and participate in Executive and Assembly meetings and may choose areas of specialization with the agreement of the Executive.

We look forward to seeing you at the AGM!

The OCASC Team

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April 2016 Meeting Materials – Complaints About School Boards with the Office of the Ontario Ombudsman

April 21st, 2016 by Tracy Neufeld

Dear Members,

As you know, we are very pleased to welcome special guest Deputy Ombudsman Barbara Finlay to our April 21 meeting. Ms. Finlay has been with the Office of the Ontario Ombudsman since 2005 and was appointed Acting Ombudsman from September 2015 to April 2016. She was responsible for directing the Office as it took on oversight of municipalities, universities, and school boards, this past fall. Ms.Finlay is a lawyer with extensive experience in oversight of public institutions, and has previously served as Director General for the Canadian Forces and National Defence Ombudsman and as an assistant Crown attorney.

Here are the related materials:

Agenda: ocasc_agenda_april_2016 v2

February minutes: Draft Minutes_OCASC_February_2016

Ombudsman presentation: Ombudsman_presentation_2016

We look forward to seeing you!

The OCASC Executive

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February 2016 Meeting Materials

February 16th, 2016 by Tracy Neufeld

Dear Members,

Here are meeting materials for our February 18 Assembly meeting. Look forward to seeing you there!

OCASC Agenda February_2016

Draft Minutes_OCASC_January_2016

Draft Minutes_OCASC_December 2015

Key budget documents related to Kevin Gardner’s presentation:

Risk, Liability and Insurance Presentations (January 2016):

School Council Insurance Summary

Liability 101 OBSIE

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OCASC Feb 18 – Money Matters: Board Budget Cuts and School Council Finance

February 15th, 2016 by Tracy Neufeld

OCASC welcomes special guest Kevin Gardner, OCDSB Manager of Financial Services to provide an up-to-date and accurate picture of the Board budget situation as well as an update on another important piece of the puzzle…School Council Finances. Topics covered will include:

  • Why is this year different? What is the extent of budget pressures?
  • Where will the cuts come from? (main options board have/will consider)?
  • What is the high level process and timelines (with emphasis on where parents and school councils can have a voice)?
  • What concerns have been voiced by parents, community members and teachers to date?
  • Is this a one-year challenge? What is expected for the following year? Will things stabilize or are further cuts predicted?
  • How does our budget situation compare with other boards?
  • What revenue generating options are underway/being considered?

All are welcome! OCASC Assembly Meeting, Thursday, February 18, 7pm-9pm, Fisher Park School, 2nd Floor Library, 250 Holland Avenue.

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Proposed Changes to French Instruction for Kindergarten and Primary Early French Immersion

October 22nd, 2015 by Mark Tymowski

Please find as follows a link to the OCDSB page.  This was the topic of discussion from the October 15th General Assembly.

The final date for submission of feedback has been extended by the Board until October 31st, 2015.  Please either attend a public consultation, fill out an online survey or email

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