Thursday, 20 October 2016 – Meeting of the OCASC Assembly

October 13th, 2016 by Helen Norman

Mark your calendars for this Thursday’s meeting! We’ll be discussing the draft complaint resolution strategy and the school council training day. We’ll also be listing opportunities on various OCASC committees–a fabulous way to get involved.

In the attached minutes from the first meeting of the 2016-17 school year, find information about

  • the position of chair (or co-chair) that still needs to be filled;
  • upcoming events (including the Parent/School Council Training day on Saturday morning, 19 November 2016) at Longfields-Davidson Heights Secondary School;
  • many interesting resources that were discussed during “Chalk it Up”.

Please review the Agenda and Minutes before the meeting on Thursday.

If you need information about OCASC, or if you have a particular interest or want to have something in particular discussed at a meeting, contact us:

OCASC Agenda – 20 October 2016

Draft Minutes September 2016

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OCASC 2016-2017 Welcome Letter

September 24th, 2016 by Helen Norman

OCASC 2016/2017 Welcome Letter

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Thursday, 29 September 2016 – First Meeting of the 2016-17 School Year

September 20th, 2016 by Helen Norman


Our first OCASC meeting of the year will take place on


*** Thursday, September 29th at 7:00 pm***

 in the 2nd floor library of Fisher Park School, 250 Holland Ave.

*Note that this is a special date for September. In October, we will resume meeting on the third Thursday – October 20th.


Join us as we set our course for the year, share best practices through Chalk it Up and gain insights on the latest issues facing our school councils. Attached are the agenda and the draft minutes from the May meeting as well as the draft minutes from the AGM. Please review them before the September meeting.


School Council Chairs: Congratulations on your election!

Please encourage a member (or two!) of your council to check out a meeting and learn more about what OCASC has to offer! We welcome newcomers and would be happy to connect after the meeting. Light refreshments will be provided, and everyone is welcome!


Mark your Calendar and Spread the News:

Parent Conference 2016  and School Council Training Day 

This year the OCDSB will be incorporating the School Council Training Day into the Parent Conference. The conference is held in partnership with the Parent Involvement Committee (PIC) and the Ottawa-Carleton Assembly of School Councils (OCASC).  Mark your calendar for Saturday, November 19th, 2016 from 8:30 am to 12:30 am.  There will be workshops on a wide range of topics, including school council finances, well-being, learning, and more.  A full agenda will be released in October. Everyone is welcome and the session is free. We will be asking for all to register in advance to help us with our planning.

Please spread the word…


Happy September from the OCASC Executive!

We look forward to seeing you soon.

Meeting materials:

OCASC Agenda 29 September 2016
Draft Minutes_19 May 2016


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Final meeting and Call for Nominees: OCASC AGM May 19, 2016

April 24th, 2016 by Tracy Neufeld

Our final meeting of the year will be held Thursday May 19 from 7-9pm. The meeting topic is the Secondary School Review, with special guest Superintendent Neil Yorke-Slader. The summary report of the Secondary School Review is now available and a consultation process is underway and sessions are available to attend. For those not able to attend a session, feel free to provide your feedback electronically.

Meeting Materials:




The OCASC AGM immediately follows the meeting. Join us to hear annual reports from the current executive and to elect a new slate of officers for 2016/17.

The Nominations Committee for the AGM is comprised of Paul Warner (Glen Cairn PS), Mark Tymowski (Huntley Centennial PS) and Dale Childs (Elizabeth Park PS). To contact the Committee with any questions or to forward a nomination for yourself or a peer, please email

Executive positions include:

Chair-administers the affairs of the assembly and ensure that all policies and actions approved by the general membership are implemented. The chair presides at meetings of the Assembly and prepares the agenda for such meetings with advice from other executive officers and committees. The Chair also represents the views of the Assembly to the Board, the Ministry of Education, the media and elsewhere as required.

Vice Chair (or Co-Chair) – The Vice-Chair (or Co-Chair) fulfills the duties of the Chair when that person is temporarily absent or otherwise unable to perform the duties of the office. The Vice-Chair also performs specific duties assigned by the Chair, or requested by the Executive Committee or the general membership.

Recording Secretary- The recording secretary is responsible for the general correspondence of the Assembly including preparing and distributing minutes of all general meetings and of the executive committee.

Membership Secretary- The membership secretary is responsible for maintaining a current list of member school councils including the names and contact information for school delegates. The Membership Secretary registers the attendance at general meetings, determines quorum and counts the votes.

Treasurer- The treasurer is responsible for the care and custody of the funds and other financial assets of the Assembly and for making payments for all approved expenses incurred by the Assembly. The treasurer maintains books of the accounts that shall be made available for inspection by members at any reasonable time on request. At each AGM, the treasurer presents an account of the finances of the Assembly and a budget for the following fiscal year including any recommendations for change to the annual dues of member councils. The treasurer also maintains a record of dues paid by member school councils.

Communication Officer:  The communication officer prepares communications on behalf of the assembly, to the media and elsewhere as directed by the Executive.  The communications officer may undertake additional tasks such as monitoring the media coverage of education generally at the suggestion of the executive or their own initiative.

The Liaison Officer Positions: Liaison Officer positions typically act as Members at Large,  which  allows an individual to attend and participate in Executive and Assembly meetings and may choose areas of specialization with the agreement of the Executive.

We look forward to seeing you at the AGM!

The OCASC Team

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April 2016 Meeting Materials – Complaints About School Boards with the Office of the Ontario Ombudsman

April 21st, 2016 by Tracy Neufeld

Dear Members,

As you know, we are very pleased to welcome special guest Deputy Ombudsman Barbara Finlay to our April 21 meeting. Ms. Finlay has been with the Office of the Ontario Ombudsman since 2005 and was appointed Acting Ombudsman from September 2015 to April 2016. She was responsible for directing the Office as it took on oversight of municipalities, universities, and school boards, this past fall. Ms.Finlay is a lawyer with extensive experience in oversight of public institutions, and has previously served as Director General for the Canadian Forces and National Defence Ombudsman and as an assistant Crown attorney.

Here are the related materials:

Agenda: ocasc_agenda_april_2016 v2

February minutes: Draft Minutes_OCASC_February_2016

Ombudsman presentation: Ombudsman_presentation_2016

We look forward to seeing you!

The OCASC Executive

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